The MAAQ Rules and Bylaws are in place to provide operational guidelines and structure specifically related to the MAAQ. Some guidelines must be enforced by affiliated clubs however each club has it’s own Rules and Bylaws which govern their own members. As a club member, you should refer to your local club rules as your primary point of reference.
MAAQ RULES OF INCORPORATED ASSOCIATION
Rule # Rule Title / Description
List of Amendments
2 Objects of the Association
3 Powers of the Association
5 Classes of Membership
6 Membership Fees
7 Admission and Rejection of Members
8 Termination of Membership
9 Disciplining of Members
10 Right of Appeal of a Disciplined Member
11 Suspended Members’ Roll
12 Register of Members
13 Management Committee
14 Function and Powers of the Management Committee
15 Meetings of the Management Committee
16 Annual General or General Meetings
17 By Laws
18 Alteration of Rules
19 Common Seal
20 Funds and Accounts
22 Financial Year
23 Distribution of Surplus Assets
24 Claims Against Officers
26 Distance between transmitting sites
List of Amendments
The NAME of the Incorporated Association shall be:
MODEL AERONAUTICAL ASSOCIATION OF QUEENSLAND INC.
(in these Rules called MAAQ Inc. and/or the Association)
OBJECTS OF THE ASSOCIATION
The OBJECTS for which the Association is established are:
To promote the development of Model Aviation in Queensland by, in particular, the promotion, protection, organisation and encouragement in every way, the building, flying and development of model aircraft and to develop and encourage model aeronautics generally within Australia through the medium of model aeronautical clubs within the State of Queensland or elsewhere and those who elect to become ordinary members of this Association
To collaborate with and encourage collaboration between the ordinary members of this Association and their individual members. For the purpose of these rules, the ordinary members shall be the Model Aeronautical Clubs, Associations and Societies who have applied for membership and whose fees have been paid for the current membership year
To liaise, negotiate and co-operate with the Civil Aviation Safety Authority (CASA) and all other Government, semi-Government, non-Governmental bodies or organisations in Australia and/or overseas on behalf of the ordinary members of the Association
To produce, collect, publish and distribute information on or with respect to model aeronautics
To promote, encourage and support research into model aeronautical design, theory and construction
To control and record model aeronautical performances within the State of Queensland.
To act as promoters of State, National, International and other model aeronautical meetings, contests and exhibitions
To apply to Model Aeronautical Association of Australia Inc (hereafter called M.A.A.A.) for affiliation and recognition as the model aeronautical representative in Queensland of the Federation Aeronautique Internationale (hereafter called F.A.I.) and to carry out the objects of the F.A.I. in so far as they are applicable to model aeronautics and to Australia
To assert exclusive jurisdiction over all model aeronautical activities in Queensland
POWERS OF THE ASSOCIATION
The POWERS of the Association are:
To take over the funds and other assets and the liabilities of the previously unincorporated association known as the Model Aeronautical Association of Queensland
To subscribe to, become member of, and co-operate with any other association, club or organisation, whether incorporated or not, whose objects are altogether or in part similar to those, affiliated with the MAAA Inc, of the Association, provided that the Association shall not subscribe to or support with its funds any club, association or organisation which does not prohibit the distribution of its income and property among its members to an extent at least as great as that imposed on the Association under, or by virtue of, Rule 24 (10) of the Association’s Incorporation Regulations 1982
In furtherance of the objects of the Association, to buy, sell and deal in all kinds of articles, commodities and provisions, both liquid and solid, for the members of the Association or persons frequenting the Association’s premises
To purchase, take on lease or in exchange, hire and otherwise acquire any lands, buildings, easements or property, real and personal, and any rights or privileges which may be requisite for the purposes of, or capable of, being conveniently used in connection with any of the objects of the Association. Provided that, in case the Association shall take or hold any property which may be subject to any trusts, the Association shall deal only with the same in such manner as is allowed by law having regard to such trusts
To enter into any arrangements with any Government or Authority that are incidental or conducive to the attainment of the objects and the exercise of the powers of the Association: to obtain from such Government or Authority any rights, privileges and concessions which the Association may think it desirable to obtain, and to carry out, exercise and comply with any such arrangements, rights, privileges and concessions
To appoint, employ, remove or suspend such managers, clerks, secretaries, servants, workmen and other persons as may be necessary or convenient for the purposes of the Association
To remunerate any person or body corporate for services rendered, or to be rendered, and whether by way of brokerage or otherwise in placing or assisting to place or guaranteeing the placing of any unsecured notes, debentures or other securities of the incorporated association, or in or about the incorporated association or promotion of the incorporated association or in the furtherance of its objects
To construct, improve, maintain, develop, work, manage, carry out, alter or control any houses, buildings, grounds, works or conveniences which may seem calculated directly or indirectly to advance the Association’s interests, and to contribute to, subsidise or otherwise assist and take part in the construction, improvement, maintenance, development, working, management, carrying out, alteration or control thereof
To invest and deal with the money of the Association not immediately required, in such a manner as may from time to time be thought fit
To take, or otherwise acquire and hold shares, debentures or other securities of any company or body corporate
In furtherance of the objects of the Association to lend and advance money or give credit to any person or body corporate; to guarantee and give guarantees or indemnities for the payment of money or the performance of contracts or obligations by any person or body corporate, and otherwise to assist any person or body corporate
To borrow or raise money either alone or jointly with any other person or legal entity in such manner as may be thought proper and whether, upon fluctuating advance account or overdraft or otherwise to represent or secure any monies and further advances borrowed, or to be borrowed alone or with others as aforesaid by notes secured or unsecured, debentures or debenture stock perpetual or otherwise, or by mortgage, charge, lien or other security upon the whole or any part of the incorporated Association’s property or assets present or future, and to purchase, redeem or pay off any such securities
To draw, make, accept, endorse, discount, execute and issue promissory notes, bills of exchange, bills of lading and other negotiable or transferable instruments
In furtherance of the objects of the Association to sell, improve, manage, develop, exchange, lease, dispose of, turn to account or otherwise deal with all or any part of the property and rights of the Association
To take or hold mortgages, liens or charges, to secure payment of the purchase price, or any unpaid balance of the purchase price, of any part of the Association’s property of whatsoever kind sold by the Association, or any money due to the Association from purchasers and others
To take any gift of property whether subject to any special trust or not, for any one or more of the objects of the Association, but subject always to the proviso in Clause 3.1.4
To take such steps by personal or written appeals, public meetings or otherwise, as may from time to time be deemed expedient for the purpose of procuring contributions to the funds of the Association, in the shape of donations, annual subscriptions or otherwise
To print and publish any newspapers, periodicals, books or leaflets that the Association may think desirable for the promotion of its objects
In furtherance of the objects of the Association to amalgamate with any one or more incorporated associations affiliated with the MAAA Inc.having objects altogether or in part similar to those of the Association and which shall prohibit the distribution of its or their income or property among its or their members to an extent at least as great as that imposed upon the Association under or by virtue of Rule 23 of these Rules
In furtherance of the objects of the Association to purchase or otherwise acquire and undertake all or any part of the property, assets, liabilities and engagements of any one or more of the incorporated associations with which the Association is authorised to amalgamate
In furtherance of the objects of the Association to transfer all or any part of the property, assets, liabilities and engagements of the Association to any one or more of the incorporated associations with which the Association is authorised to amalgamate
To make donations for patriotic, charitable or community purposes
To transact any lawful business in aid of the Commonwealth of Australia in the prosecution of any war in which the Commonwealth of Australia is engaged
To do all such other things as are incidental or conducive to the attainment of the objects and the exercise of the powers of the Association
Every Club and/or Association which, at the date of incorporation of the Association was a member of the unincorporated Association and which, on or before the date of incorporation, agrees in writing to become a member of the Association shall be admitted to the same class of membership of the Association as that member held in the unincorporated Association. Every member of the Association which, previously agreeing to become a member of the Association, has paid its subscription due on the 1st day of July 1986 as a member of the unincorporated Association, shall not be liable to pay any further sum by way of annual subscription to the Association for the period prior to the 1st day of July 1987.
CLASSES OF MEMBERSHIP
The membership of the Association shall consist of any of the following classes of members:
The number of Ordinary and Affiliate members shall be unlimited.
The number of members in classes (c), (d), (e) and (f) shall be LIMITED ACCORDING TO THE DECISION MADE BY THE ASSOCIATION.
Any Club, Association or Special Interest Group applying for Ordinary or Associate membership shall.
Have not less than three (3) financial members and four (4) Queensland Associate members save and except that each and every club and/or Association forming part of the Incorporated Model Aeronautical Association of Queensland shall be allowed a period of not more than twelve calendar months from the date of this incorporation to increase its membership to not less than seven (7) such members. .
Clubs and/or Associations whose membership may reduce to a number less than seven (7) financial members shall be allowed a period of not more than twelve calendar months from the first day of July in the year in which such membership was first reduced to less than seven (7) financial members to increase such membership to the minimum of seven (7).
For the purpose of this clause “financial member” shall be taken to mean all or any class of financial membership of a club, etc. (for example, non-flying Associate or Social members of a club).
Associate members shall be those Associations who represent “Special interest groups” (for example, AMPRA; SAM; QPA; APA, etc.) who make application to join the Association and whose application is approved by the Management Committee and whose fees have been paid for the current year.
Submit its application on such form as may be prescribed by the By-Laws. The initials of the name of the club or association must not duplicate those of an existing member.
Forward with its application the membership fee prescribed by the By-Laws
If the Management Committee approves the application for membership, such club or association shall thereupon:
Become an Ordinary or Associate member of the Association.
Be deemed together with its individual members to be bound by these rules.
Provide the Association with a register of the names and addresses of all its Officers and members and notify the Association, forthwith, of changes occurring from time to time.
Affiliate member is a person who is a member of a Club and/or Association (which Club/Association is an Ordinary Member of the Association) and has applied for affiliation to the Model Aeronautical Association of Australia through the MAAQ Inc.
Life member is an Affiliate member who, having been proposed as a Life member of the MAAQ Inc. by an Ordinary member and upon recommendation from the Management Committee, is granted Life Membership status in recognition of outstanding service to the Association at a General Meeting.
Nominations for Life Membership shall be made in writing to the Management Committee not less than eight (8) weeks prior to a General Meeting and shall be made by an Ordinary member only. The Management Committee shall prepare a written recommendation to the General Meeting.
Life members shall have the same privileges as other Affiliate members, free of all costs and charges.
Honorary member is a person who has been granted such status by the Management Committee.
Any person may be nominated by an Ordinary member of the Association as a candidate for Honorary membership by notice in writing to the Management Committee.
The Management Committee may, in its unfettered discretion, elect a person so nominated as an Honorary member for such period or periods as it shall think fit.
Honorary members shall not be liable for payment of membership fees. Insurance cover shall be provided by the Association at its own cost.
Honorary members shall not be entitled to vote nor shall they be eligible to become Office Bearers of the same Association, but otherwise shall have the same privileges as Affiliate members.
All Honorary members who are not currently affiliated with the Model Aeronautical Association of Australia Inc. (MAAA) or an overseas National body and whose Honorary membership has been granted primarily for the purpose of gaining familiarisation flying experience, shall be afforded public liability insurance cover, such as is arranged by MAAA from time to time.
Such insurance cover is limited to not more than two (2) flying sessions in total at any approved club flying field under the supervision of an experienced club (Affiliate) member or members. The name of such Honorary member, together with the name(s) of the supervisor(s), must be recorded in a permanent Log Book together with the date of such membership.
Overseas or international visitors who are members of overseas model aeronautical bodies and/or associations, officially recognised by the Association and who are temporarily resident in the state of Queensland shall automatically be granted Honorary membership during their period of visit to Queensland.
The membership fees for each class of membership shall be determined by the Management Committee.
The membership fees for each class of membership shall be payable at such time and in such manner as the Management Committee shall from time to time determine.
ADMISSION AND REJECTION OF MEMBERS
At its next meeting, the Management Committee, after receipt of any application for membership, together with the applicable fee shall:
consider applications for Ordinary, Honorary, Associate and Affiliate membership and thereupon determine the admission or rejection of the applicants, or
consider nominations for Life Membership and submit a recommendation or rejection to the General Meeting for determination of the application, provided the nomination was received in time for inclusion in the Agenda of the next General Meeting
Any applicant who receives a majority of the votes of the members of the Management Committee present at the meeting at which such application for Ordinary, Associate, Affiliate and Honorary and Life membership is being considered, shall be accepted as a member to the class of membership applied for.
Upon the acceptance or rejection of the application for any class of membership, the Secretary shall forthwith give the applicant notice in writing of such acceptance or rejection.
TERMINATION OF MEMBERSHIP
A member of any class of membership may resign from the Association at any time by giving notice in writing to the Secretary. Such resignation shall take effect at the time such notice is received by the Secretary unless a later date is specified in the notice, when it shall take effect on that later date.
DISCIPLINING OF MEMBERS
Where the MAAQ. Inc is of the opinion that an affiliated Member:
is convicted of an indictable offence, or
has persistently refused or neglected to comply with a provision/ provisions of these rules, or
has persistently and willfully acted in a manner prejudicial to the interests of the Association
The MAAQ Inc. may, by resolution:
Expel the member from the Association, or
Suspend the member from membership of the Association for a specified period.
A resolution of the MAAQ Inc. under Clause 9.1 is of no effect unless, at a meeting held not earlier than fourteen (14) days and not later than twenty-eight (28) days after the service on the member of notice under Clause 9.3 confirms that resolution in accordance with this rule.
Where the MAAQ Inc. passes a resolution under Clause 9.1, the Secretary shall, as soon as practicable, cause a notice in writing to be served on the member:
Setting out the resolution of the MAAQ Inc. and the grounds on which it is based
Stating that the member may address the MAAQ Inc. at the meeting to be held not earlier than fourteen (14) days and not later than twenty-eight (28) days after the service of the notice
Stating the date, place and time of the meeting and informing the member that he/she may do either or both of the following:
attend and speak at the meeting
submit to the MAAQ Inc. at or prior to the date of that meeting written representation relating to the resolution
At a meeting of the MAAQ Inc held as referred to in Clause 9.2, the MAAQ shall:
Give the member an opportunity to make oral representation
Give due consideration to any written representations submitted to the MAAQ Inc. by the member at or prior to the meeting, and
By resolution determine whether to confirm or revoke the resolution.
Where the MAAQ Inc. confirms a resolution under Clause 9.4, the Secretary shall, within seven (7) days after that confirmation, by notice in writing, inform the member of the fact and of the member’s right of appeal under Rule 10. A copy of all correspondence and minutes of meeting shall be forwarded to the MAAA Federal Secretary.
A resolution confirmed by the MAAQ Inc. under Clause 9.4 does not take effect until the expiration of the period within which the affiliate member is entitled to appeal against the resolution where the affiliate member does not exercise the right of appeal within that period.
The MAAA Federal Secretary will place the affiliate member’s name on the Suspended Members’ Roll and advise all Ordinary Members not to accept affiliation from that person.
RIGHT OF APPEAL OF A DISCIPLINED MEMBER
An Affiliate member may appeal to the MAAA Inc. against a resolution of the MAAQ Inc. which is confirmed under Rule 9 (Clause 9.4), within seven (7) days after the notice of resolution is served on the member, by lodging with the MAAA Federal Secretary a notice to that effect
On receipt of a notice under Clause 10.1, the federal Secretary shall notify the MAAQ Inc. and place the appeal on the Agenda for the next MAAA Inc. Council Conference.
The MAAQ Inc. is then required to afford all rights of membership, including affiliation, should it fall due to that affiliate member, until the result of the appeal is determined.
At the Annual General Meeting of the MAAA Inc. convened under Clause 10.2:
The MAAQ Inc. and the affiliate member or his/her representative shall be given the opportunity to state their respective case orally, or in writing, or both, and
the members present shall vote by secret ballot on the question of whether the resolution shall be confirmed or revoked.
If, at the Council Conference, the MAAA passes a resolution in favour of confirmation of the resolution, the resolution is confirmed.
SUSPENDED MEMBERS’ ROLL
An affiliate member is placed on the Suspended Members’ Roll from the time the MAAQ Inc. suspends the affiliate member and shall remain on that roll until:
the expiry of the appeal period or
in the event of an appeal being lodged, until after the appeal is heard and voted on by the MAAA Council.
Suspended members have the rights and privileges of all classes of affiliate members except that they may affiliate only through their current affiliating body.
REGISTER OF MEMBERS
The Management Committee shall cause a Register to be kept in which shall be entered the names and addresses of all Ordinary members admitted to membership of the Association, and the dates of their admission.
The Management Committee shall cause a Register to be kept of each other class of membership. The Register shall contain the full legal name and residential address of such member as well as the name of the Ordinary member to which such person belongs.
The Register of members shall be open for inspection by any Ordinary member who previously applies to the Secretary for such inspection.
The Management Committee of the Association shall consist of a President, Vice-President, Secretary, Treasurer, Public Relations Officer (P.R.O.), Free Flight Administrator, Control Line Administrator, Radio Control Administrator, Newsletter Editor, Chief Flying Instructor, each of whom shall be a financial Affiliate and/or Life member of the Association. It shall be permissible for one person to hold the position of both Secretary and Treasurer.
At the Annual General Meeting of the Association, all the members of the Management Committee for the time being shall retire from office, but shall be eligible upon nomination for re-election.
The election of officers and other members of the Management Committee shall take place in the following manner:-
Any Ordinary member may nominate an Affiliate or Life member to serve as an officer or other member of the Management Committee.
The nomination, which shall be in writing and signed by the proposing Ordinary member and signed by the nominee accepting such nomination, shall be lodged with the Secretary not less than twenty-eight (28) days prior to the Annual General Meeting at which the election is to take place.
A list of all nominations shall be prepared and circulated by post to all Ordinary members at least fourteen (14) days prior to the Annual General Meeting.
Should, at the commencement of such meeting there be an insufficient number of candidates nominated, nominations may be taken from the floor of the meeting.
The election of members of the Management Committee shall be decided by a simple majority of votes cast. Such votes may be by proxy on the designated form or by personal representation at the meeting. In the event that there is only one (1) nomination for any position, then that nominee shall be declared duly elected.
Any member of the Management Committee may resign from membership of the Management Committee at any time by giving notice in writing to the Secretary, but such resignation shall take effect at the time such notice is received by the Secretary unless a later date is specified in the notice, when it shall take effect on that later date. Any member may be removed from office at a General Meeting of the Association where that member shall be given the opportunity to fully present his/her case. The question of removal shall be determined by the vote of Ordinary members present at such General Meeting.
Any member of the Management Committee absenting himself/herself on three consecutive occasions without apology shall be required to show cause as to why his/her position should not be declared vacant and a replacement appointed in his/her place.
The Management Committee shall have power, at any time, to appoint any member of the Association to fill any casual vacancy on the Management Committee until the next Annual General Meeting.
The continuing members of the Management Committee may act, notwithstanding any casual vacancy in the Management Committee, but if and so long as their number is reduced below the number fixed by or pursuant to these Rules as the necessary quorum of the Management Committee, the continuing member or members may act for the purpose of increasing the number of members of the Management Committee to that number, or of summoning a General Meeting of the Association, but for no other purpose.
FUNCTIONS AND POWERS OF THE MANAGEMENT COMMITTEE
Except as otherwise provided by these Rules, and subject to resolutions of the Ordinary members of the Association carried at any General Meeting, the Management Committee:-
shall have the general control and management of the administration of affairs, property and funds of the Association, and
shall have authority to interpret the meaning of these Rules and any matter relating to the Association on which these Rules are silent.
The Management Committee may exercise all the powers of the Association:-
At its first meeting after the Annual General Meeting appoint three (3) Sub-Committees, namely: Free Flight, Control Line, Radio Control – such Sub-Committees to be convened by and chaired by the respective administrator
Have the power to appoint such other Sub-Committees as it may consider desirable and to confer thereon such authority as it thinks fit, and to appoint a Convenor for each such Sub-Committee
Have the power to rescind and/or cancel the appointment of any Sub-Committee or any member of any Sub-Committee of the Association
Members of the Management Committee shall be ex-officio members of such Sub-Committees, but shall have no voting rights at Sub-Committee meetings.
Have the power to appoint any member or members of the Association to represent the Association or to perform special duties on behalf of the Association in such manner as it may think fit
Have the power to borrow or raise or secure the payment of money in such manner as the members of the Association may think fit and secure the same or the payment or performance of any debt, liability, contract, guarantee or other engagement incurred or to be entered into by the Association in any way and, in particular, by the issue of debentures, perpetual or otherwise, charged upon all or any of the Association’s property, both present and future, and to purchase, redeem or pay off any such securities
Have the power to borrow money from members at a rate of interest not exceeding interest at the rate for the time being charged by bankers in Brisbane for overdrawn accounts on money lent, whether the term of the loan be short or long, and to mortgage or charge its property or any part thereof and to issue debentures and other securities, whether outright or as security for any debt, liability or obligation of the Association, and to provide and pay off any such securities
Have the power to invest in such manner as the members of the Association may, from time to time, determine.
MEETINGS OF THE MANAGEMENT COMMITTEE
The Management Committee shall meet at least once every four calendar months to exercise its functions. Where convenient, telephone conference calls or similar electronic methods of meeting may be used as appropriate.
A special meeting of the Management Committee shall be convened by the Secretary on the requisition in writing signed by not less than one-third of the members of the Management Committee, which requisition shall clearly state the reasons why such special meeting is being convened and the nature of the business to be transacted thereat.
At every meeting of the Management Committee, a simple majority of a number equal to half the number of members plus one (1) elected and/or appointed to the Management Committee as at the close of the last Annual General Meeting of members shall constitute a quorum.
Subject as previously provided in this rule, the Management Committee may meet together and regulate its proceedings as it thinks fit, provided that questions arising at any meeting of the Management Committee shall be decided by a majority of votes and, in the case of an equality of votes, the question shall be deemed to be decided in the negative.
A member of the Management Committee shall not vote in respect of any contract or proposed contract with the Association in which he/she is interested, or any matter arising thereby and, if he/she does so vote, his/her vote shall not be counted.
Not less than seven (7) days notice shall be given by the Secretary to members of the Management Committee of any special meeting of the Management Committee. Such notice shall clearly state the nature or the business to be discussed thereat.
The President shall preside as Chairman at every meeting of the Management Committee or, if there is no President or if, at any meeting he/she is not present within twenty (20) minutes after the time appointed for holding the meeting, the Vice-President shall be Chairman or, if the Vice-President is not present at the meeting, then the members may choose one of their number to be Chairman of that meeting.
If, within half an hour from the time appointed for the commencement of a Management Committee meeting a quorum is not present, the meeting, if convened upon the requisition of the members of the Management Committee, shall lapse. In any other case it shall stand adjourned to the same day in the next week at the same time and place, or to such other day and at such other time and place as the Management Committee may determine and, if at the adjourned meeting a quorum is not present within half an hour from the time appointed for the meeting, the meeting shall lapse.
The Management Committee may delegate any of its powers to a Sub-Committee consisting of such members of the Association as the Management Committee thinks fit. Any Sub-Committee so formed shall, in the exercise of the powers so delegated, conform to any regulations that may be imposed on it by the Management Committee.
All acts done by any meeting of the Management Committee or of a Sub-Committee or by any person acting as a member of the Management Committee shall, notwithstanding that it is afterwards discovered that there was some defect in the appointment of any such member of the Management Committee or person acting as aforesaid, or that the members of the Management Committee or any of them were disqualified, be as valid as if every such person had been duly appointed and was qualified to be a member of the Management Committee.
A resolution in writing, signed by all the members of the Management Committee for the time being entitled to receive notice of a meeting of the Management Committee, shall be as valid and effectual as if it had been passed at a meeting of the Management Committee duly convened and held. Any such resolution may consist of several documents in like form, each signed by one or more of the Management Committee.
ANNUAL GENERAL OR GENERAL MEETINGS
The first General Meeting shall be held at such time, not being less than one month nor more than three months after the incorporation of the Association, and at such place as the Management Committee may determine.
Not less than four (4) General Meetings shall be convened during each financial year, that is, the year commencing 1st July and finishing on 30th June of each succeeding year.
The Annual General Meeting shall be held within four months of the close of the financial year.
The business to be transacted at every Annual General Meeting shall be:
The receiving of the Management Committee’s report and, as a minimum Financial Statements required by the Associations Incorporation Act and/ or MAAQ By-Laws.
The receiving of the Auditor’s report upon the books and accounts for the preceding financial year.
The election of members of the Management Committee.
The appointment of an auditor.
The Secretary shall convene a special General Meeting:-
When directed to do so by the Management Committee, or
On requisition in writing signed by not less than one-half of the members presently on the Management Committee or not less than the number of Ordinary members of the Association which equals double the number of members presently on the Management Committee plus one. Such requisition shall clearly state the reasons why such special General Meeting is being convened and the nature of the business to be transacted thereat, or
on being given notice in writing of an intention to appeal against the decision of the Management Committee to reject an application for membership or to terminate the membership of any person
At any General Meeting, the number of Ordinary members required to constitute a quorum shall be not less than 20% of the total number of financial Ordinary members; such number shall be rounded to the whole number above.
No business shall be transacted at any General Meeting unless a quorum of members is present at the time when the meeting proceeds to business. For the purposes of this rule, “member” includes an approved or nominated person attending as a proxy or as representing a corporation which is a member.
If within half an hour from the time appointed for the commencement of a General Meeting a quorum is not present, the meeting, if convened upon the requisition of members of the Management Committee or the Association, shall lapse. In any other case, it shall stand adjourned to the same day in the next week at the same time and place, or to such other day and at such other time and place as the Management Committee may determine and, if at the adjourned meeting a quorum is not present within half an hour from the time appointed for the meeting, the members present shall be a quorum.
The Chairman may, with the consent of any meeting at which a quorum is present (and shall if so directed by the meeting), adjourn the meeting from time to time and from place to place, but no business shall be transacted at any adjourned meeting other than the business left unfinished at the meeting from which the adjournment took place. When a meeting is adjourned for thirty days or more, notice of the adjourned meeting shall be given as in the case of an original meeting. Save as aforesaid, it shall not be necessary to give any notice of an adjournment or of the business to be transacted at an adjourned meeting.
The Secretary shall convene all General Meetings of the Association by giving not less than six (6) weeks notice of the time and place for such meeting and not less than fourteen (14) days of the business to be transacted at such meeting, to Ordinary members of the Association.
The manner by which such notice shall be given shall be determined by the Management Committee – provided that notice of any meeting convened for the purpose of hearing and determining the appeal of a member against the rejection or termination of membership by the Management Committee shall be given in writing
Unless otherwise provided by these Rules, at every General Meeting:
The President shall preside as Chairman or, if there is no President or, if he is not present within twenty (20) minutes after the time appointed for the holding of the meeting, or is unwilling to act, the Vice-President shall be Chairman or, if the Vice-President is not present or is unwilling to act, then the members present shall elect one of their number to be Chairman of the meeting.
The Chairman shall maintain order and conduct the meeting in a proper and orderly manner
Every question, matter or resolution shall be decided by a majority of votes of the Ordinary members present and proxy votes lodged with the Secretary not less than thirty (30) minutes prior to the advertised starting time of the meeting.
Every Ordinary member shall be entitled to one vote and, in the case of an equality of votes, the Chairman shall have a second or casting vote – provided that no Ordinary member shall be entitled to vote if that Ordinary member is unfinancial at the date of the meeting.
Voting shall be by show of hands or a division of members unless at least three Ordinary members present demand a ballot, in which event, there shall be a secret ballot. The Chairman shall appoint two members to conduct the secret ballot in such manner as he shall determine, and the result of the ballot as declared by the Chairman shall be deemed to be the resolution of the meeting at which the ballot was demanded.
An Ordinary member may vote in person or by proxy or by attorney and, on a show of hands, every person representing an Ordinary member shall have one vote and, in a secret ballot, every Ordinary member represented in person or by proxy or by attorney or other duly authorised representative, shall have one vote.
The instrument appointing a proxy shall be in writing in the common or usual form under the hand of the appointer or of his attorney duly authorised in writing or, if the appointer is a corporation, either under seal or under the hand of an officer or attorney duly authorised. A proxy shall be a member of the Association. The instrument appointing a proxy shall be deemed to confer authority to demand or join in demanding a secret ballot.
To afford Ordinary members an opportunity of voting on a resolution, the instrument appointing a proxy shall be in the following form, or a form as near thereto as circumstances permit:
MODEL AERONAUTICAL ASSOCIATION OF QUEENSLAND INC.
being a financial Ordinary member of the abovenamed Association, hereby appoint
or failing him/her…………………………………………….of……………………………………………….
as our proxy to vote for us on our behalf at the Annual / General Meeting of the Association,
to be held on the ……………………………………………………………………………
Signed this ………………. day of………………………………19——
To be used if the Ordinary member (Club) wishes to instruct its proxy with regard to its vote on each motion.
This part of the form is to be used * Against
* In favour of the resolution
Note: If PART A is not completed in full, then the proxy is invalid. .
It is recommended that the Club use PART B to instruct its proxy vote.
You may allow your proxy freedom to vote as he/she wishes.
The instrument appointing a proxy shall be deposited with the Secretary not later than thirty (30) minutes prior to the advertised time for commencement of any meeting or adjourned meeting at which the person named in the instrument proposes to vote.
The Secretary shall cause full and accurate minutes of all questions, matters, resolutions and other proceedings of every Management Committee Meeting and General Meeting to be entered in a book to be open for inspection at all reasonable times by any financial member who previously applies to the Secretary for that inspection. For the purposes of ensuring the accuracy of the recording of such minutes, the minutes of every Management Committee Meeting shall be signed by the Chairman of that meeting or the Chairman of the next succeeding Management Committee Meeting, verifying their accuracy. Similarly, the minutes of every General Meeting shall be signed by the Chairman of that meeting or by the Chairman of the next succeeding General Meeting after verifying their accuracy.
The attendance book and written or printed reports made by various officers, Sub-Committees or a member or a person requested by the Management Committee, shall form part of the minutes of the meeting at which they are presented.
The Management Committee may, from time to time make, amend or repeal By-Laws not inconsistent with these Rules, for the internal management of the Association and any By-Law may be set aside by a General Meeting of members.
ALTERATION OF RULES
Subject to the provisions of the Associations Incorporation Act 1981, these Rules may be amended, rescinded or added to from time to time by a special resolution carried at a General Meeting, provided that no such amendment, rescission or addition shall be valid unless the same shall have been previously submitted to and approved by the Department of Consumer Affairs, Brisbane.
The Management Committee shall provide for a Common Seal and for its safe custody. The Common Seal shall be used only by the authority of the Management Committee and every instrument to which the Common Seal is affixed shall be signed by the Secretary or by a second member of the Management Committee or by some other person appointed by the Management Committee.
FUNDS AND ACCOUNTS
The funds of the Association shall be banked in the name of the Association in such bank as the Management Committee may, from time to time, direct.
Proper books and accounts shall be kept and maintained either in written or printed form in the English language or on computer diskette, provided that there are kept two (2) back-up copies of the diskette and a printed output of such computer diskette showing correctly the financial affairs of the Association and the particulars usually shown in books of a like nature. Such books must comply with the requirements of Federal and State Laws, such as the Australian Tax Office.
All monies shall be banked as soon as practicable after receipt thereof.
All amounts in excess of a sum nominated in the By-Laws, shall be paid by cheque signed by any two of the President, Secretary, Treasurer or other member authorized from time to time by the Management Committee. Save that such requirement shall not prevent the Treasurer from having access to electronic banking services, for the sole purpose of obtaining current balances of accounts. No transfer of funds shall be permitted.
Cheques shall be crossed “Not negotiable” except those in payment of wages, allowances or petty cash recoupment which may be open.
The Management Committee shall determine the amount of funds in the Treasurer’s Working Account, if any. This account will be reviewed at each Management Committee Meeting where all expenditure will be ratified. The working Account (By-Law 5.2(e)) is to be used solely for the day to day expenses of the MAAQ. No claims for payment or items of Capital Expenditure are to be actioned from the Working Account. The Working Account is to be reviewed Annually at the Annual General.
All expenditure shall be approved or ratified at a Management Committee Meeting.
As soon as practicable after the end of each financial year, the Treasurer shall cause to be prepared as a minimum, Financial Statements in compliance with the requirements of the Associations Incorporation Act and the MAAQ Inc By-Laws.
The income and expenditure for the financial year just ended, and
The assets and liabilities and of all the mortgages, charges and securities affecting the property of the Association at the close of that year.
All such statements shall be examined by the Auditor who shall present his report upon such audit to the Secretary prior to the holding of the Annual General Meeting next following the financial year in respect of which such audit was made.
The income and property of the Association whensoever derived shall be used and applied solely in promotion of its objects and in the exercise of its powers as set out herein and no portion thereof shall be distributed, paid or transferred directly or indirectly by way of dividend, bonus or otherwise by way of profit to or amongst the members of the Association, provided that nothing herein contained shall prevent the payment in good faith of interest to any such member in respect of monies advanced by him/her to the Association or otherwise owing by the Association to him/her or of remuneration to any officers or servants of the Association or to any member of the Association or other person in return for any services actually rendered to the Association, provided further that nothing herein contained shall be construed so as to prevent the payment or repayment to any member of out-of-pocket expenses, money lent, reasonable and proper charges for goods hired by the Association or reasonable and proper rent for premises demised or let to the Association.
The Management Committee shall provide for the safe custody of books, documents, instruments of title and securities of the Association.
The financial year of the Association shall close on the 30th June in each year.
DISTRIBUTION OF SURPLUS ASSETS
If the Association shall be wound up in accordance with the provisions of the “Associations Incorporation Act 1981” and there remains, after the satisfaction of all its debts and liabilities, any property whatsoever, the same shall not be paid to or distributed among the members of the Association, but shall be given or transferred to some other institution or institutions Affiliated with the MAAA Inc. having objects similar to the objects of the Association and which shall prohibit the distribution of its or their income and property among its or their members to an extent at least as great as is imposed on the Association under or by virtue of Rule 20 (Clause 20.10) of these Rules, such institution or institutions to be determined by the Ordinary members of the Association.
CLAIMS AGAINST OFFICERS
No member of the Association shall have or maintain any claim, whether in law or equity, against the Association or against any officer of the Association or against any member of the Management Committee or Sub-Committee in respect of any act or omission by such officer or member in the course of his duties as such officer or member.
Every officer of the Association and his or her executors and administrators shall be indemnified out of the funds of the Association against all costs, charges, damages and expenses by reason of any covenant or agreement entered into, or act or default done or made by him/her in any way, in the execution of his/her duties.
DISTANCE BETWEEN TRANSMITTER OPERATING SITES
This rule is to be removed as the MAAA has now made it policy as stated below.
A minimum straight line distance of 4km must exist between radio-controlled model sites, the distance being measured between points at each site where the transmitters are normally operated.
June 6 - June 7
June 13 - June 14
June 20 - June 21
July 5 - July 6
July 11 - July 12